As Izmir Commodity Exchange ("Exchange"), we attach great importance to the processing of personal data in accordance with the Personal Data Protection Law No. 6698 ("Law") and to ensuring data security. In this context, when you apply to us as a job applicant, your personal data may be processed by Izmir Commodity Exchange, acting as the Data Controller, within the scope explained below in accordance with the Law.

1. Your Personal Data Processed and the Purposes of Processing

The Exchange may process the following personal data of Job Applicants for the purposes specified below.

• For the purposes of conducting recruitment processes and assessing suitability for the position applied for, personal data such as identity information, contact information, data relating to your education, employment and professional life, career objectives, department preferences, requested annual gross salary information, previous employment information, military service information and other supplementary job applicant information, as well as special categories of personal data such as criminal conviction records, are processed.
• For the purpose of conducting reference checks, personal data such as identity information, contact information, data relating to education, employment and professional life, information about dependents, father's occupation, information about relatives employed at the Exchange and reference contact information are processed.
• For the purposes of conducting Human Resources recruitment, employment and personnel recruitment processes, evaluating your suitability for future vacancies and contacting you regarding such opportunities, personal data such as identity information, contact information, data relating to education, employment and professional life, department preferences and requested annual gross salary information are processed and stored.

2. To Whom Do We Transfer Your Personal Data and for What Purposes?

Your collected personal data may be transferred to public institutions or organizations, other relevant authorities and authorized private individuals legally entitled to request such data, and may be shared with employees of Izmir Commodity Exchange acting as representatives of the Data Controller, in accordance with the fundamental principles stipulated in the Law and within the conditions for processing and transferring personal data specified in Articles 8 and 9 of the Law, for the following purposes:

• Conducting Human Resources recruitment procedures
• Evaluating the job applicant's qualifications, experience, interests and suitability for the vacant position
• Contacting third parties to conduct background checks on the job applicant
• Communicating with the job applicant regarding the application and recruitment process
• Contacting the job applicant if a suitable position becomes available in the future
• Fulfilling the requirements of applicable legislation and/or requests from authorized institutions and organizations
• Carrying out activities with legal, technical and administrative implications

3. Why Do We Collect Your Personal Data? Collection Methods and Legal Basis

Your personal data will be collected by the Exchange, to the extent necessary, through physical and/or electronic channels, including email, human resources platforms and employment agencies, within the scope of the purposes listed above, and will be used only to the extent required. In processing your personal data, we comply with the following principles: (i) compliance with the law and the principles of good faith, (ii) accuracy and, where necessary, keeping data up to date, (iii) processing for specific, explicit and legitimate purposes, (iv) ensuring that processing is relevant, limited and proportionate to the purposes for which the data is processed, and (v) retaining data only for the period stipulated by applicable legislation or necessary for the purposes for which it is processed.

4. How Long Do We Retain Your Personal Data?

If your application is unsuccessful, and provided that you give your consent, your curriculum vitae (CV) and the personal information you have provided will be retained in our applicant database for 2 years from the date you submit your application to Izmir Commodity Exchange. If your application is successful, your personal data will be retained in the database for the period prescribed by the Law, the Labor Law and other applicable legislation.

5. Your Rights as a Personal Data Subject Under Article 11 of the Law

• To learn whether your personal data has been processed
• To request information regarding the processing of your personal data, if it has been processed
• To learn the purpose of processing your personal data and whether it is being used in accordance with that purpose
• To know the third parties to whom your personal data has been transferred, whether domestically or abroad
• To request the correction of incomplete or inaccurate personal data and to request that such corrections be communicated to third parties to whom the personal data has been transferred
• To request the deletion or destruction of your personal data if the reasons requiring its processing no longer exist, even if the data has been processed in accordance with the Law
• To object to any result that is detrimental to you and arises from the analysis of your processed personal data exclusively through automated systems
• To request compensation for damages incurred as a result of the unlawful processing of your personal data

You may submit your requests regarding the rights listed above by completing the Izmir Commodity Exchange Data Subject Application Form available at https://itb.org.tr and submitting it in writing, or by sending your request via a registered electronic mail (KEP) address, secure electronic signature, mobile signature or email to [email protected]. Depending on the nature of your request, your application will be processed free of charge as soon as possible and no later than thirty days.